Hiring an Immigrant and the I-9 Form: An Overview
Whenever an employee is being hired, the Form I-9 must be completed and kept on file with the Employer I-9 Form for three years after hiring the employee, or one year after the employment ends, whichever is later.
An employer and employee may not begin the I-9 Form until a job offer and the employee accepts the offer. Employees complete Section 1 of Form I-9 and Employers complete Section 2 and Section 3. The I-9 Form may be completed before the employment start date, but Section 1 must be completed before or on the first day of employment. The Employer must complete Section 2 of Form I-9 within three business days of the hire, but it may also be completed prior to the beginning of the employment.
The I-9 Form is not required for the following persons:
- Hired on or before November 6, 1986;
- Employed for casual domestic work in a private home on a sporadic, irregular, or intermittent basis;
- Independent contractors;
- Providing labor to you who are employed by a contractor (e.g., employee leasing or temporary agencies); or
- Not physically working on U.S. soil.
As this relates to Immigrants, the Immigrant must be authorized by USCIS through status, an EAD Card, or a Green Card. Providing a Social Security number on Form I-9 is voluntary for all employees. However, Employers participating in the USCIS E-Verify program must provide the Social Security number. Moreover, the specific immigration status has special rules and procedures for authorizing employment for a limited period of time.
For more information, see the following links:
If you have questions or concerns, you should speak with a local Employment Attorney or Immigration Attorney.
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